29th Congress of the ESPU
April 11-14, 2018 - Helsinki, Finland

Presentation Guidelines

Everybody needs to start his or her presentation with disclosure slides (please find sample slides here), addressing all actual, potential or possible conflict of interests.


A) Podium Presentation: Long Orals (LO), Posters with Presentation (PP), Case Reports Presentation (CP)

The quality of the meeting is extremely dependent on the way you present your work.

The ESPU scientific Committee would like to remind you of a few key points:

  • Make your poster visually interesting, but not over-elaborate
  • Stick to an easy to understand format: usually abstract methods, results and conclusions
  • In addition to the poster you are allowed to give a :
      
    • LO (Doctors meeting): 5 minutes oral presentation followed by 3 minutes of discussion
    • PP (Doctors meeting): 3 minutes oral presentation followed by 3 minutes of discussion
    • CP (Doctors meeting): 2 minutes oral presentation followed by 2 minutes of discussion
       
    • LO ( Nurses meeting): 6 minutes oral presentation followed by 4 minutes of discussion
    • PP ( Nurses meeting): 3 minutes oral presentation followed by 2 minutes of discussion

GENERAL INSTRUCTIONS

  • Please be present in the session room 15 minutes prior to the start of the session. An abstract presenter must attend the whole session in which he/she is scheduled.
  • A maximum set of 6 slides (PowerPoint only) may be projected.
  • Slides should be handed in at the Speakers‘ Service Centre at least 2 hours prior to the session.

Short explanation on abstract sessions

Abstract sessions are interactive sessions that consist of poster and oral presentations.
A poster presenter must put his poster on the assigned poster board in the ESPU Poster Area during the entire congress.
During the session a poster-presenter present his or her abstract followed by interactive discussion with the audience.
Please note that moderators will be very strict with the time of presentations.
Since we consider time for discussion as essential, you will be asked to conclude when your time is out. Abstracts will be presented in groups, and then the discussion takes place with the presenters at the podium.

Equipment supplied

  • Computer with Power Point for computerized slide presentation, no more than 6 slides are allowed!
  • Laser pointer
  • Cordless tie microphone
  • There will be no ordinary slide projectors just computerized slide presentation!

Guidelines on how to prepare PowerPoint presentation slides

  • PowerPoint versions accepted are from 2000 to 2016
  • Hand in your PowerPoint presentation on CD-ROM or preferably USB-Drive (USB-Stick) at least 2 hours prior to the start of the session at the Speakers‘ Service Centre
    a technician will incorporate your presentation on the computer network that is used for the PowerPoint presentations in the different meeting rooms. A technician in the lecture room will start your presentation.
  • Your presentation can be loaded on to the network without problems when it does not exceed 15 MB: larger files can cause problems!
  • Accepted Fonts are the standard Windows fonts. If you use a non-standard (e.g. scientific symbols) font with your presentation, you should supply this non-standard font separately with your presentation. For a normal projection, the font size 24 is sufficient.
  • Use computer screen resolution of 1920x1080 pixels possible.
  • Format your presentation in 16:9 ratio – adjust the ‘Page Setup’ menu – in PowerPoint 2007/2016, select the 16:9 slide preset, or in PowerPoint 2003 or earlier, enter a custom size of 27.9 cm by 15.7 cm (11 inches by 6.1875 inches). Please see more information here.
  • Use embedded pictures, DO NOT use files linked to other files. Linked files will not show up in your presentation!
  • No more than 6 slides are allowed!

Accepted picture file formats

  • JPG
  • GIF
  • BMP
  • PNG

How to determine the legibility of the text

For a 17-inch screen, stand 2 meters away. If you can see your presentation (slide + test) clearly (presentation 100% image) there shouldn't be problems seeing this presentation in a lecture room.
If you use a font size of 24, your test is readable at the back of the room.
Example: On a screen of 3.00 x 2.00m, you can read the 24-font size at a distance of 20m. If you use a bolder text, the legibility will improve.

Instructions for your e-Poster

We are currently working to move to digital poster display instead of the usual boards.
We will post new guidelines very soon.

Don't forget!

  • Always make sure you bring a back up of your presentation!
  • All presenters must register to the meeting.

B) Podium presentation: Video Presentations (VP)

The quality of the meeting is extremely dependent on how you present your work, and the ESPU Scientific Committee would like to remind you of a few key points:

  • Do not give too long an introduction
  • Do not exceed the time limits: 5 minutes for presentation, 3 minutes discussion
  • Hand in your presentation at least 2 hours prior to the session at the Speakers‘ Service Centre
  • This year we will be very strict with the time of presentations (5 min for video).

Since we consider time for discussion as essential, you will be asked to conclude when your time is out. Selected videos will be presented during a podium session, and then the discussion takes place with the presenter at the podium.

GENERAL INSTRUCTIONS

Equipment supplied

  • Computer
  • Laser pointer
  • Cordless tie microphone

Instructions

Date, time and place are listed on the enclosed letter. Please be present in the room 15 minutes prior to the start of the session. An abstract presenting author must attend the whole session in which he/she is scheduled.
Videos should be handed in at the Speakers‘ Service Centre at least 2 hours prior to the session!

Guidelines on how to prepare Videos

Hand in your Video presentation on CD-ROM, DVD or preferably USB-Drive (USB-Stick) at least 2 hours prior to the start of the session at the Speakers‘ Service Centre a technician will incorporate your presentation on the computer network that is used for the Video presentations in the different meeting rooms. A technician in the lecture room will start your presentation.

Video files are allowed in the following formats

  • MP4 (prefered)
  • MKV
  • MPEG
  • AVI
  • WMV
  • MOV

If possible use a 16:9 resolution of 1920x1080 pixels (HD 1080i).

Don't forget!

  • Always make sure you bring a back up of your presentation!
  • All presenters must register to the meeting.

C) Video Displayed (VD) without Presentation

Your videos will be uploaded e-Poster / Video screens.
Videos will be available for individual viewing during the whole congress via the mobile app.